For Speakers

Oral Presentation

All oral presentations are limited to a total length of 20 minutes. This allotted time is intended for 18 minutes of actual presentation time, with an additional 2 minutes allowed for questions and answers. Time may vary dependent on final number of speakers in your session.

Visual aids are encouraged in the form of Microsoft PowerPoint slideshows, and presenters are urged to bring the slideshow files to the Congress on a USB flash drive. Plan to bring the files associated with your presentation directly to the session room. By arriving early, presenters will have the opportunity to ensure that their files load and appear as expected during the session. When preparing PowerPoint files for your presentation, try to save the slideshow in a reverse-compatible format. The computers at the Congress may be utilizing an earlier version of Microsoft Office, and therefore, may not be able to open or display certain files optimally that are created in a newer version. Please arrive at the session room approximately 15–30 minutes before the start time. This will provide you with an opportunity to meet your session chair/moderator, and make certain that your PowerPoint slide is appearing correctly.

Keep in mind that Conference staff are not available to print supplemental materials or visual aids. Presenters are responsible for these items, so please arrive prepared.

Poster Presentation

Any format that fits in the available space is acceptable (aprox. 2 m tall by 1 m wide). Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a large-format printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you. Remember that you can refer to your proceedings for additional details. 

Large print should be used. Most viewers will stand about one meter away from your display and should be able to read your poster without crowding up. A minimum font size of 20 points is recommended, and larger is better. Remember that this should apply to your graphics as well. You should be able to read graph legends and scales from a distance of one meter. Do not simply bring a normal sized copy of your proceedings paper.